Frequently Asked Questions (FAQs)
For Speakers and Faculty
Where is the Speaker Ready Room?
Speaker Ready Room is located in MCC 203 at Music City Center during the days of the event, July 7 - 11, 2021. The speaker ready room will be open at the following times for you to upload your presentation or practice.
- Wednesday, July 7: 3 – 6 p.m.
- Thursday/Friday, July 8 /9: 6 a.m.– 5 p.m.
- Saturday, July 10: 6 a.m. – 4 p.m.
- Sunday, July 11: 6 a.m. – 11 a.m.
When are my handouts due?
Handouts are due on June 1, 2021. You can upload them via the speaker portal or email them to firstname.lastname@example.org
Am I able to use my Mac in an Instructional Course?
All speakers must upload presentations prior to the instructional course. We will have a PC and Mac in the room that is loaded with your presentation.
When is my manuscript due for the session moderator to review?
Your manuscript is due on May 10, 2021. This is NOT the same as submitting to AJSM. We will distribute your manuscript to the moderators of the session for their review. They will prepare questions to ask based upon your research.
When does my poster have to be hung?
Your poster must be hung by Thursday, July 8 at 10 p.m. The location to hang your poster is the Davidson Ballroom Foyer. You can remove your posters beginning at 1:15 p.m. on Saturday, July 11. If the poster is not removed by 5:00 p.m. it will be thrown away.
What size should my poster be?
All posters should not exceed 44” X 44”.
Is there a local, Nashville service I can use to have my poster printed?
Yes, we are happy to announce that we have partnered with the local FedEx Office for printing posters. Use this link to place your order. You will be able to pick up your order at the FedEx Office in the JW Marriott.
Where can I find the disclosure and speaker release to fill out?
Disclosure and speaker release can be found in the Speaker Portal. Or on the AOSSM website under the Education Tab > Faculty Resources.
Can I pre-load my talk?
Yes, you will receive an email with the instructions on how to pre-load your talk. You will have the opportunity to update and re-upload your talk in the Speaker Ready Room as well. It is recommended that you come to the speaker ready room on-site to ensure that your presentation is functioning correctly.
Do I have to include a disclosure slide?
If you have a relationship with a commercial interest, you can do one of the following:
- List the relationships on the second slide of your presentation, i.e. “The following relationships with commercial interests related to this presentation existed during the past 12 months:”
- Refer learners to the disclosure listing in the final, onsite program.
If you have no relationships to disclose, you may either list that on your second slide or refer learners to the disclosure listing in the final, onsite program.
Independence, Resolution, Bias and Disclosure
The AOSSM requires that all faculty, planners, AOSSM leadership, and relevant members of the AOSSM professional team comply with the ACCME Standards for Commercial Support. To be compliant, each must disclose all financial relationships within the last twelve months with any commercial interest. An ACCME defined commercial interest is any entity producing, marketing, re-selling, or distributing health care goods or services consumed by, or used on, patients. Consideration for participation as faculty and/or planning may be withdrawn if disclosure is not received in a timely manner. The AOSSM oversees the process and will give you ample opportunity to provide a disclosure prior to seeking a replacement. The AOSSM understands that financial commercial relationships do not automatically preclude the ability to provide a balanced, objective, and scientifically rigorous perspective and/or presentation(s).